# Auto-credit an account and see how I am reimboursed?

**URL:** <https://forum.plaintextaccounting.org/t/auto-credit-an-account-and-see-how-i-am-reimboursed/753>\
**Category:** General\
**Created:** [February 23, 2026, 5:59pm UTC](https://forum.plaintextaccounting.org/t/auto-credit-an-account-and-see-how-i-am-reimboursed/753 "2026-02-23T17:59:23Z")\
**Posts on this page:** 5\
**Page:** 1

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**Author:** ![Xavier](https://avatars.discourse-cdn.com/v4/letter/x/2bfe46/32.png) [@Xavier](https://forum.plaintextaccounting.org/u/Xavier)\
**Post date:** [February 23, 2026, 5:59pm UTC](https://forum.plaintextaccounting.org/t/auto-credit-an-account-and-see-how-i-am-reimboursed/753/1 "2026-02-23T17:59:23Z")

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How can I record a transaction in hledger where a specific account should be credited a fixed amount, regardless of the actual expense? For example, my employer reimburses a fixed €16 for certain meals, no matter how much I spend. I want to track my business expenses and ensure I’m correctly reimbursed. What’s the best way to model this in hledger?

Can this be a solution ?

```auto
2026-02-23 * Restaurant Le Petit Bistro
    Expenses:Business:Meals 25.00 EUR ; Montant réel dépensé
    Liabilities:EmployerReimbursement -16.00 EUR ; Remboursement fixe
    Assets:CheckingAccount -9.00 EUR ; Solde après remboursement

```

What if I forget to do my reimboursment declaration ?

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<div class="post-metadata">

**Author:** ![simonmic](https://yyz1.discourse-cdn.com/flex003/user_avatar/forum.plaintextaccounting.org/simonmic/32/1_2.png) [@simonmic](https://forum.plaintextaccounting.org/u/simonmic)\
**Post date:** [February 23, 2026, 6:20pm UTC](https://forum.plaintextaccounting.org/t/auto-credit-an-account-and-see-how-i-am-reimboursed/753/2 "2026-02-23T18:20:38Z")

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Sorry to be jumping on every thread, but I happened to be passing... 😅

If I understand the event, is it not more like this ?

```auto
2026-02-23 * Restaurant Le Petit Bistro
    Assets:CheckingAccount -25.00 EUR ; Montant réel dépensé
    Assets:EmployerReimbursement 16.00 EUR ; Remboursement fixe
    Expenses:Business:Meals 9.00 EUR ; Solde après remboursement

```

Assets:EmployerReimbursement is a "receivable". Later you'll be reimbursed:

```auto
2026-02-25 * Employer
    Assets:EmployerReimbursement -16.00 EUR = 0 EUR
    Assets:CheckingAccount 16.00 EUR

```

If I misunderstood, disregard.

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<div class="post-metadata">

**Author:** ![rdsteed](https://avatars.discourse-cdn.com/v4/letter/r/3be4f8/32.png) [@rdsteed](https://forum.plaintextaccounting.org/u/rdsteed)\
**Post date:** [February 24, 2026, 1:22pm UTC](https://forum.plaintextaccounting.org/t/auto-credit-an-account-and-see-how-i-am-reimboursed/753/3 "2026-02-24T13:22:28Z")

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If you never file for reimbursement, it will sit there as an asset (reimbursement due) forever.

Eventually, it may be uncollectable and you write it off as a loss.

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**Author:** ![Alexandre\_Rademaker](https://yyz1.discourse-cdn.com/flex003/user_avatar/forum.plaintextaccounting.org/alexandre_rademaker/32/258_2.png) [@Alexandre\_Rademaker](https://forum.plaintextaccounting.org/u/Alexandre_Rademaker)\
**Post date:** [February 25, 2026, 9:22am UTC](https://forum.plaintextaccounting.org/t/auto-credit-an-account-and-see-how-i-am-reimboursed/753/4 "2026-02-25T09:22:53Z")

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Hum, what does the “= 0 EUR” do?

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<div class="post-metadata">

**Author:** ![simonmic](https://yyz1.discourse-cdn.com/flex003/user_avatar/forum.plaintextaccounting.org/simonmic/32/1_2.png) [@simonmic](https://forum.plaintextaccounting.org/u/simonmic)\
**Post date:** [February 25, 2026, 5:01pm UTC](https://forum.plaintextaccounting.org/t/auto-credit-an-account-and-see-how-i-am-reimboursed/753/5 "2026-02-25T17:01:31Z")

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[https://hledger.org/1.51/hledger.html#balance-assertions](https://hledger.org/1.51/hledger.html#balance-assertions)

It's optional, just for clarity/error checking.